IAA Website - Thursday, July 19, 2018 8:02 AM

The IAA may now receive occurrence report in compliance with EU regulations in one of three ways.  The options below may be used for either mandatory reports or voluntary reports.

  1. ECCAIRS compatible E5x files submitted directly to IAA at AVREP@iaa.ie
    • This option requires some development work on the part of the reporter and it is meant for approved organisations with existing occurrence reporting systems in place (eg as part of an SMS).  Organisations are advised to contact the IAA, through their designated surveillance inspector, in order to transition from their current reporting system to this ECCAIRS compatible system.
  2. Report to IAA via the European Commission on-line occurrence reporting portal http://www.aviationreporting.eu.
    • By highlighting mandatory fields and providing relevant drop-down menu options, this online portal ensures that reporters who use this site submit reports that are fully compliant with the regulations.
    • As this site requires a certain level of manual entry it is not recommended for large organisations (see option 1 above) but it is an ideal site for use by small organisations or individuals (eg private pilots (incl Annex II aircraft), drone operators etc) to report.  It may also be used for persons working in organisations who wish to report directly to IAA, independently of the system provided by their organisation (eg whistle-blower reports)
    • This site is open to be used by anyone (including members of the public), however, the site anticipates that the reporter has some background knowledge in aviation that may make it very difficult the general public to use.  The IAA has provided an alternative reporting path for the public .
  3. Report to the IAA using the IAA template SOTS FORM 1.  This template has been in use for several years by organisations and persons to report safety occurrences to the IAA.  The form has been updated to facilitate compliance with latest regulations, however, the IAA intends to phase out it’s use by the end of 2019.  This means that either reporting option 1 or 2 above must be used after 2019.  Organisations who currently use SOTS Form 1 are advised to contact the IAA (via their designated surveillance inspector) to plan the transition to the new ECCAIRS compatible reporting process.

Other Reporting Forms

In addition to meeting the requirements of Regulation (EU) 376/2014, the IAA has developed specific reporting forms to gather further information on specific hazards.  Completion of the following forms does not obviate the need to report the related occurrence using the reporting options discussed above.

  • Wildlife Strike Form
  • Dangerous Goods Form (see further information on reporting of dangerous goods occurrences).  Completed form to be submitted to info@iaa.ie .
  • Air Traffic Incident Report Form The form for reporting air traffic incidents is located in section ENR 1.14-3 ‘Air Traffic Incidents' of the AIP. (See online version in the IAIP )
  • Occurrence relating to the discovery of Unapproved Parts should be submitted using one of the reporting options listed above.

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