IAA Website - Thursday, July 29, 2021 6:08 AM

Protected Disclosures

Purpose

Whistleblowing is the term used when a worker (a "discloser'') discloses certain information on wrongdoing, referred to as a "protected disclosure". A discloser has certain protections under statute when a protected disclosure is made to the Irish Aviation Authority (IAA). The purpose of this information note is to provide guidance to a discloser on how to make a protected disclosure to the IAA.

Scope

The Irish Aviation Authority is prescribed by statute (S.I. 367/2020) as a body to receive disclosures relating to:
All matters relating to the management of Irish controlled airspace, the safety regulation of Irish Civil Aviation and the oversight of civil aviation security in the State.

The Irish Aviation Authority is an independent and autonomous reporting channel for receiving and handling information from disclosers and all disclosures will be dealt with accordingly. Disclosers are encouraged to make reports to the IAA at the earliest opportunity and in an appropriate way, in the knowledge that their concerns will be taken seriously, investigated where appropriate, and that their confidentiality will be respected in accordance with the provision of the Protected Disclosures Act 2014.

The information disclosed must show one or more relevant wrongdoings as provided for in the Protected Disclosures Act 2014 (“the 2014 Act”).  The discloser must also meet the other requirements in the 2014 Act in order to qualify for the protection of the 2014 Act.

How to make a protected disclosure to The Irish Aviation Authority

The IAA has a Protected Disclosures Officer ("PDO") for the receipt of disclosures. Disclosures may be made to the PDO of the IAA by email, post, or telephone at the following contact details:

Protected Disclosures Officer
Irish Aviation Authority
The Times Building
11/12 D’Olier Street,
Dublin 2

Email: aideen.gahan@iaa.ie 

Telephone: +353 1 6031184 

Protected disclosures made to the PDO will be communicated within the IAA in order to follow them up, consistent with provisions of the 2014 Act.

A protected disclosure may be made verbally, but in the interests of clarity and to avoid misinterpretation or misunderstanding, it is preferable that a protected disclosure be made in writing by email or post. If the disclosure is made verbally, the PDO will, where possible, confirm the details of the disclosure, in writing, to the discloser without undue delay. Upon request by the discloser, a disclosure can also be received by means of a physical meeting where practicable, and within a reasonable timeframe and the PDO will be accompanied by one or more other persons to facilitate the making of a record of the disclosure. Any personal data collected will be dealt with in accordance with the IAA’s Data Retention Policy and processed in accordance with the provisions of the Data Protection Act 2018, Regulation (EU) 2016/679, Directive (EU) 2016/680 and Regulation (EU) 2018/1725. 

It is recommended that at a minimum, a disclosure includes:

  • that the disclosure is being made as a protected disclosure
  • the discloser's name, position in the organisation, place of work and confidential contact details
  • the date of the alleged wrongdoing (if known) or the date the alleged wrongdoing commenced or was identified
  • whether or not the alleged wrongdoing is still ongoing
  • whether the alleged wrongdoing has already been disclosed and if so, to whom, when, and what action was taken
  • information in respect of the alleged wrongdoing (what is occurring / has occurred and how) and any supporting information.